Privacy statement
clubzap.com (the “Site”), iOS and Android Applications
Last updated: 16th June 2023
Your personal data which we collect and obtain
ClubZap Limited is a company or what some people call a business. In this document, ClubZap (“we”, “our”, “us” or “ClubZap”) who are based in Cloughoolia, Sixmilebridge, Clare, may use personal data (“Personal Data”) belonging to you as shown below.
We may collect Personal Data from you or which you provide to us. The Personal Data that you give us will be held by us as a data controller which means that we will be responsible for what happens to it. We take this role very seriously.
This Privacy Statement (“Statement”) sets out our responsibilities and your rights as well as what we will do with your Personal Data.
This Statement applies to your use of our application, which we call the Platform (“Platform”) in this document.
We may collect and process the following data about you:
You are encouraged to familiarise yourself with your rights contained within the Sale of Goods Act 1979, Unfair Contract Terms Act 1977 and the Unfair Terms in Consumer Contracts Regulations 1999.
If you wish to purchase any product or service made available through the Service ("Purchase"), you may be asked to supply certain information relevant to your Purchase including, without limitation, your credit card number, the expiration date of your credit card, your billing address, and your shipping information.
You represent and warrant that: (i) you have the legal right to use any credit card(s) or other payment method(s) in connection with any Purchase; and that (ii) the information you supply to us is true, correct and complete. You expressly agree that Clubzap Limited is not responsible for any loss or damage arising from the submission of false or inaccurate information. By submitting such information, you grant us the right to provide the information to third parties for purposes of facilitating the completion of Purchases.
We reserve the right to refuse or cancel your order at any time for certain reasons including but not limited to: product or service availability, errors in the description or price of the product or service, error in your order or other reasons. You expressly agree that Clubzap Limited cannot accept any liability for loss or damage arising out of such cancellation.
We reserve the right to refuse or cancel your order if fraud or an unauthorised or illegal transaction is suspected.
Availability, errors and inaccuracies
Information you give us
You may give us information about you by filling in forms on the Platform, signing-up to use the Platform, or by corresponding with us (for example, by e-mail or chat).
If you wish to use the Platform, the information you give us may include the following:
- Name
- Profile Image
- Username
- Phone number
- Age
Information surrounding fitness to take part in activities and sports events which may include medical data.
Device information
If you use the Platform on your mobile device, we may collect data about your device.
Log information
Details of your use of the Platform including technical information such as traffic data, weblogs.
Location information
We collect data indicating your location while you are using the Platform.
Information we receive from other sources
We are working closely with third parties (including, for example, the Gaelic Athletic Association. We also work with equivalent other sports governing bodies depending on the relevant sport.
How and why we process your personal data
The following table details how (“Legal Basis”) and why (“Purposes”) we process your Personal Data:
Legal basis
Consent
You give your full express consent to have your data processed by us.
Purpose(s)
To send information you send us to your sports club
To provide the sports club which you are a member of your personal data.
Access to the platform
To provide you with access to the Platform and to enable you to use it.
Improving platform functionality and efficiency
To provide the sports club which you are a member of your personal data.
To monitor things such as total number of visitors, traffic data and demographic patterns.
Responding to queries and complaints
To process and respond to any queries or complaints you submit to us.
Personal data processed
Name
Profile image
Email
Age
Username
Medical data
Financial data, including debit and credit card information or other similar information necessary to take payments
Legal basis
To defend, establish or be a party to legal claims
We may process your Personal Data as necessary in order for us to establish, investigate, exercise or defend a legal claim to which you are a party.
Purpose(s)
To file legal proceedings. To investigate, establish, exercise or defend a legal claim. To settle legal claims.
Personal data processed
Account information
Query and complaint information
Third party information name
Phone number
Email address
IP address
Who we share your personal data with
We may disclose your Personal Data to some or all of the following recipients:
Recipients
Regulatory authorities and law enforcement agencies (where we must share your Personal Data in order to comply with any legal obligations we have)
External advisors e.g. lawyers, accountants and auditors (where we must share your Personal Data in order to protect our legitimate and legal interests)
Service providers such as an online storage server for IT purposes
External sporting government bodies such as the Gaelic Athletic Association and similar bodies.
Storage and transfers of your personal data
Your Personal Data will not be stored or sent outside the European Economic Area (“EEA”) which is a block of countries which closely resembles the EU states.
We hold all of our personal data in accordance with appropriate standards of IT security. If you would like to find out more about the appropriate safeguards that we have in place you can contact us by contacting us at the following address privacy@clubzap.com.
Unfortunately, sending information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your data where it is sent to or from the Platform; any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access as much as we can.
How long we keep your personal data for
In general, we expect to keep your Personal Data for as long as is needed for the purposes for which we collected it from you. However, please note that in certain circumstances we may hold certain of your Personal Data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your Personal Data.
The criteria we will use to determine the period for which we will hold your personal data include: (a) the length of our relationship with you; (b) whether we are under a legal obligation under Irish or European Union law which requires the retention of your Personal Data; (c) whether the retention of your Personal Data is required in light of our legal position.
Linked websites
The Website contains links to other websites (“Linked Websites”). We are not responsible for the privacy statements or practices on Linked Websites. This Statement governs only information collected on the Website. When accessing Linked Websites, you should read the privacy statement published on the relevant Linked Website. The terms of our Statement do not apply to Linked Websites. Please check the statements on those Linked Websites before you submit any Personal Data to Linked Websites.
The Website contains links to other websites and resources provided by third parties for your convenience and information only. We accept no liability in connection with any Linked Website, or any contract entered into with any third party on or through a Linked Website. We have no control over the content of those websites or resources as we have no role in how they operate and accept no responsibility for them or for any loss or damage that may arise from your use of Linked Websites.
Your rights
You have a number of rights in relation to your Personal Data as set out in the table below.
Note that in certain circumstances these rights might not be available to you as a result of other laws competing with one another.
| Right | Further Information |
|---|---|
| Right of access | You have the right to ask us for a copy of the Personal Data held by us about you and to access the information which we hold about you. We will charge you for making such an access request only where you make too many requests, but typically, it will not cost you anything. |
| Right to rectification | You have the right to have any outdated or inaccurate Personal Data which we hold about you updated or corrected. |
| Right to erasure | In certain circumstances, you may also have your Personal Data deleted, for example if you exercise your right to object (see below) and we do not have an overriding reason to process your Personal Data or if we no longer require your Personal Data for the purposes set out in this Notice. |
| Right to restriction of processing | You have the right to ask us to limit processing your Personal Data in certain cases, including if you believe that the Personal Data we hold about you is not correct or that our use of your Personal Data is not legal. If you exercise this right correctly, we will store your Personal Data and will not carry out any other processing, other than processing your data in line with our retention periods until the issue is resolved. |
| Right to data portability | You may request us to provide you with your Personal Data which you have given us in a structured, commonly used and machine-readable format and you may request us to transmit your Personal Data directly to another data controller where this is technically possible. This right only arises where we process your Personal Data on the legal bases of your consent or where it is necessary to perform our contract with you. |
| Right to object | You have a right to object at any time to the processing of your Personal Data where we process your Personal Data on the legal basis of pursuing our legitimate interests. |
You can seek to exercise any of these rights by contacting us at the following address privacy@clubzap.com.
We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this up to 2 months if necessary however we will inform you if this arises.
Our lead regulatory authority is the Irish Data Protection Commission which is a regulator which is based in Ireland. You have the right to lodge a complaint with the Irish Data Protection Commission relating to our processing of your Personal Data.
You can contact the Data Protection Commission directly at:
+353 57 868 4800
Changes to this notice
We may change this Statement on occasion, in whole or part, at our sole discretion. Any changes will be posted on this page which will be kept up to date. Please check this Statement regularly for changes.
If at any time we decide to use your Personal Data in a manner which is a lot different from that stated in this Statement, or otherwise disclosed to you at the time it was collected, we will change this Statement, and you will have a choice as to whether or not we can use your Personal Data in the new manner.
Contact
Questions, comments and requests on this Statement are welcomed and you should send any to the following address privacy@clubzap.com.