Boost member loyalty with community-first and family-friendly club membership system

Club membership management software is a tool that helps clubs and organisations manage their members more efficiently. Instead of juggling spreadsheets, emails, and manual payments, everything is handled from a single platform. With ClubZap, you can store member details in one secure database, automate renewals and payments, and keep members informed with built-in communication tools. This simplifies administration and frees up time to focus on growing your club.

Renewals can be one of the biggest admin headaches for clubs. ClubZap makes the process seamless with automated reminders, renewal workflows, and the option for members to enable auto-renewal. If a member misses a deadline, the system automatically updates their status and follows up, so you don’t have to manually chase payments.

When choosing club management software, look for tools that cover both admin and member experience. Key features include:

• A secure member database
• Online registration and easy sign-up
• Integrated payment processing
• Automated renewals and reminders
• Reporting and analytics tools
• Built-in communication features (email, app notifications)
• Mobile access for both admins and members
• Compliance tools for GDPR and financial reporting

ClubZap combines all of these in one platform designed specifically for clubs.

Anyone can join your club through ClubZap in just a few clicks. Members can sign up via your club’s website, the ClubZap app, or a shareable link. Payments are processed securely through Stripe, with instant confirmation. New members are automatically added to your club’s database, admins can export details in CSV format if needed, and every member receives an email receipt right away.

Yes. Club administrators can export member lists in CSV format at any time. This makes it easy to analyse data, create reports, or share information with relevant stakeholders.

Many clubs struggle with membership software that is overly complicated, doesn’t integrate with other tools, or lacks reliable support. ClubZap is built to overcome these challenges. The platform offers:

• Simple onboarding to get set up quickly
• Integrated features (payments, communications, reporting) that work together seamlessly
• Comprehensive help resources and ongoing support so admins are never left on their own. This ensures clubs spend less time wrestling with tech and more time engaging with members.

Yes, ClubZap can import the registration status report from any governing body and synchronise a members profile to show their club membership status and governing body registration status in one place. This information can be shared with the team coach via a weekly email report.